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Accounts Payable Clerk

 

POSITION SUMMARY:

The Account Payables Clerk completes payments and controls expenses by receiving, processing, verifying, and reconciling invoices; maintains files and documentation. The clerk retrieves messages from voice mail and forwards to appropriate staff, answers incoming telephone calls, determines purpose of callers, and forwards calls to appropriate departments. The Clerk maintains a high level of knowledge of the services provided by the Agency and the key employees in each program and answers questions about the organization and provides callers with directions, and other information. He/she performs typing, record keeping and scheduling as needed to support the site staff. The Clerk works with highly confidential and sensitive client information. He/she receives client payments and is responsible for logging and maintaining proper accounting. 

REQUIREMENTS:
Knowledge of bookkeeping and basic office procedures to include filing, use of telephone, and copy machine.  Microsoft Office Suite required. Knowledge of personal computer and basic accounting is beneficial.  High School Diploma is required.  Previous office experience is beneficial but not required.

DUTIES:

  • Processes accounts payable on an automated system. Inputs data, generates reports, and prints checks forvendor payment.
  • Maintains files for each invoice.  Responsibility includes insuring that each invoice is accurate, that proper ordering and receipt documentation is available, and that the amount for payment is correct.
  • Codes all invoices with correct General Ledger Accounts.
  • Follows policies and procedures set by the Accounting Department & responsible for ensuring all agency policies are followed.
  • Provides information by answering questions, entering and generating data and completing forms.
  • Maintaining a professional and conscientious demeanor.
  • Clerical support and filing in the Business Office
  • Processing all interoffice mail (incoming & outgoing)
  • Welcomes on-site visitors, determines nature of business, and announces visitors to appropriate personnel in a warm, friendly manner by telephone or in person
  • Scheduling of Conference Rooms in Middletown
  • Keeping track of the On Call Schedule
  • Log of monthly fire drills for Middletown Office
  • Other duties as required.

Benefits Summary:

The competitive benefits program offered by Child & Family includes, but is not limited to:

Medical, Dental, & Vision insurance
 401(k) Plan
 Life and long-term disability insurance
 Flexible Spending Account (FSA)
 Worksite wellness programs
 Generous paid leave
 Tuition Assistance Program (TAP)

EOE/AAP/E-Verify Participant

Child & Family will not discriminate against any individual on the basis of age, gender, sexual orientation, color, race, creed, national origin, ancestry, religious persuasion, marital status, political belief, pregnancy, military status, veteran status, physical or mental disability that does not prohibit performance of essential job functions with or without reasonable accommodations, genetic predisposition or genetic carrier status, or any other protected category under local, state or federal law, nor will anyone receive special treatment for those reasons, except for reasonable accommodation as required by law. It is our intention that all qualified applicants be given equal opportunity and that selection decisions be based on job-related factors.

C&F strives to achieve a workforce that includes representation of qualified affirmative action group members in proportion to the qualified and available target group workforce in the community that we serve.

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